System Administration
The system administrator determines who can access which documents
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THE NEED
Storing vital documents inside the DocFinity repository provides easy access to your information for the people who need it—no matter where they are located. While you want to make important documents and information easy to access, you also need to secure electronic data, confidential information, proprietary documents, and private records. You may want your employees to be able to access documents pertaining to their department and job function; however, you don’t want them to have access to confidential financial reports, private records of other employees, or other secure electronic documents.
THE DOCFINITY SOLUTION – SECURE DOCUMENT MANAGEMENT
The system security options included in the document control software of the DocFinity Core enable you to decide who can access the important information stored in your system. Users can access only the documents that you give them the rights to view. Entire file folders can be off limits for users. Another option is to limit user rights down to the page level, revealing in the secure document storage repository, only information pertinent to a particular user’s job duties. You can even make entire folders appear as if they don’t exist. Users logging in without proper rights will not only be unable to access particular documents; they won’t even see them listed.
HOW IT WORKS
The fully customizable document imaging software security is controlled by your system administrator. By assigning specific retrieving and editing rights, you can make your EDMS repository more secure than a typical lock-and-key, hard-copy storage system.
KEY FEATURES
- You determine who can view what files
- Security exceeds that of a hard-copy system
- Rights can be limited down to the half-page level
Discover how the DocFinity configurable document imaging software can streamline your organization while ensuring the security, accuracy, and privacy necessary to conduct everyday business. Contact us to learn how DocFinity can transform your organization and help you deliver electronic information securely to provide superior services for your customers, partners, and staff.
The result: increased security of confidential information.
