DocFinity® is a complete enterprise content management (ECM) and business process management (BPM) software suite
In response to competition and customer demand, organizations across different industries are realizing that a transition from paper processes to an electronic, paperless solution is no longer a luxury—it is a necessity. Electronic access to information benefits organizations by enabling them to reduce paper, printing costs, and storage space requirements, and to automate many of their processes using digital workflow. In contrast, paper is associated with slowdowns and inefficiencies in productivity. Lost hard copies of important documents cost time and money to recreate or recover. Fortunately, technology exists to help organizations store and access business documents they need, and ease the transition to a paperless office.
Figuring out how to reduce paper and control paper flow in the office is a challenge for many organizations. Consider the boost in efficiency that you would gain if you could secure all of your important electronic and paper files, images, and documents. Imagine that they were kept safe in an electronic document storage system, with electronic document and data access that that would make files accessible only to those with proper permissions. Data management and compliance with regulations would be simplified. You would no longer have to pass paper documents around the office from person to person and hope for timely action. You could electronically simulate all your business processes so that they were automatically routed, completed, approved, and moved to the next step.
This is exactly the document management capability that you get with the service-oriented architecture (SOA) of the DocFinity electronic document management (EDMS) software system from Optical Image Technology, Inc. (OIT). The DocFinity solution is a completely integrated imaging, document management and workflow system that helps organizations on the path to improving their document efficiency with information retrieval, electronic office filing systems, productivity tools, and more.
Electronic storage and access to documents enables organizations to increase efficiency and process more work without increasing staff. Software designed to store, locate, and retrieve documents means that you will no longer experience the frustrations associated with lost files and damaged paper. Every important document and all vital content can be captured and then located easily with just a few clicks of the mouse, from any Web browser. All of your business processes can be automatically routed through your system between employees, and then to customers or managers if need be.
Organizations that capture information and index it digitally can access their electronic business documents and retrieve information they need with ease. The time consuming challenges of manual hunts for files are replaced by efficient document search. By choosing to digitize documents with document imaging solutions, organizations can find the business information they need quickly, and are on their way to true efficiency.
The DocFinity suite is a robust, flexible EDMS that includes document imaging, electronic reports management, browser access, workflow/BPM, and more, in an easy-to-use interface. The document control software can be implemented quickly and easily, allowing organizations to move efficiently to an electronic EDMS and business process management (BPM) software system. All programs are fully integrated and share a common database. Information—such as computer-generated reports, faxes, documents, and word processing files—can be viewed using OIT’s integrated interface. Whether you are looking to implement EDMS in one area or throughout your entire enterprise, DocFinity can help you locate information digitally, and it offers the flexibility and scalability to meet your changing business needs.
Click here to learn about DocFinity suite key features. If you’re ready to increase efficiency but aren’t sure how to reduce paper in the office or take the next steps toward process efficiency, we can help.
