Image Management
After your employees have scanned thousands of documents for electronic storage, organizing those files in a logical manner can be a challenge. Image management encompasses far more than buying a scanner at the local electronics store and using it to save documents in file folders on your organization’s server. Accurate indexing, archival, retrieval, and management can transform your business practices.
What is Image Management?
Image management is the practice of proactively storing images electronically throughout all stages of the document lifecycle. By warehousing content in this manner, organizations are able to make information more easily accessible for processing, customer service, electronic color photos management, and other business-related tasks. Image capture, electronic storage, and paperless processing render filing cabinets obsolete. With image management, all documents stored within the data warehouse system are available for viewing with the click of a mouse, decreasing the chance of documents being misfiled and/or lost.
In addition, image management provides organizations with an increased ability to recover critical business documents in the event of a disaster. With image process management and proper backup of information, you can circumvent risks and better protect valuable information. Image management provides the following benefits:
- Decreased costs
- Efficient file retrieval
- Increased employee productivity
- Enhanced services to customers
- Reduced processing cycles
- Support for TWAIN- and Kofax®-compliant scanners
Why DocFinity® Image Management?
Since 1986, the DocFinity suite has provided proven image management solutions to organizations of various sizes within different types of industries. Users have significantly improved and streamlined business processes for optimum effectiveness.
With the DocFinity suite, your organization is ensured of an image-enabled document management system designed specifically to address your unique needs and challenges. The DocFinity suite offers a variety of solutions to assist in image management:
Imaging is a primary component. It facilitates document scanning and indexing for future access, retrieval, and processing. Barcode Server can be combined with this technology to reduce indexing times through the use of barcodes.
Another means of image management is through COLD-ERM. This product enables organizations to capture host-generated reports for electronic storage. This enables users to view reports electronically, eliminating the need for costly printing and physical storage.
To further the benefits of image document management, you can implement image-enabled Workflow and XML FormFLOW™ to electronically store and process structured and unstructured data. These products enable organizations to streamline processes, improve employee productivity, eliminate file cabinets, and reduce cycle times to provide customers with superior and timely services.
IntraVIEWER® Web client and HSM modules give your document imaging management and workflow practices an added competitive edge. By providing access via the Web, users can securely view critical business information regardless of location. And, with HSM’s features, documents can be stored, retrieved and tracked in accordance with disaster recovery, records management, and security policies.
When implemented, DocFinity Image Management provides your organization with a robust and flexible solution designed specifically to address your unique business processes. Furthermore, DocFinity Integrated Document Management (IDM) has the power to dramatically change and improve the way you currently do business. It can help you increase productivity, decrease costs and enhance customer services.
For additional information regarding DocFinity and Image Management, please contact us.
